An average employee receives 124 emails per day (that’s about 620 emails per week) but only 40 of those are for business communication that need an urgent response. It means at least 2.5 hours is spent sorting through email – adding up to a 25% loss in productivity.
The goal of Microsoft Teams is to reduce e-mails and empower your employees to do work faster – and Microsoft Planner is a highly recommended add-on for Teams; and works as a standalone app in Microsoft 365.
Microsoft Planner is a simple yet powerful project management tool that features a Kanban-style, card-based interface. This is a centralized hub that can ‘take chaos out of teamwork and get more done’. Project management and team collaboration has never been this easy. Let’s take a closer look at how your organization can benefit from this handy, lightweight O365 application.
Buckets allow you to sort tasks in an organized manner. This lets you create cards assigned to specific users that can be grabbed at will by any team member. Customize buckets to suit project or team requirements and arrange them in columns so it is easier to view them and manage tasks all at once.
This color-coding system is a neat little trick to group each task depending on your preferred category system. There are six colored labels you can use to indicate priority level, project theme, assigned user, deadlines, etc.
For super-methodical folks, you’ll love the concept of the MS Planner Checklist where you can create a checklist inside a task. You and your team members can follow up on project milestones, check off/remove completed items, and even leave notes/ask questions/request clarification on task descriptions.
‘Board’ view refers to the main task tab.
‘Schedule’ view allows users to:
‘Charts’ view, on the other hand, provides a visual breakdown of existing tasks. Team leaders and project managers can stay on top of requirements and deadlines by using this ‘at a glance’ analytical representation of all project progress.
‘Filter’ and ‘Group By’ Options
These two options – ‘filter’ and ‘group by’ enables you to sit tight on timelines and keep all team members accountable. Play around with these options if you want to manage task groupings, visualize upcoming projects, reallocate resources, and increase/decrease workload to assigned users.
With MS Planner, you can send an email to everyone on the group or just to specific team members. You can customize who has access to files, conversations, notebooks, and all things associated with the project.
This allows team members to work and collaborate on tasks, store/share files, and stay up to date on changes/developments without needing to open a separate tab in Outlook. This level of integration ensures that the entire team is instantly notified of anything and everything that is pertinent to the project – a simple way to minimize time spent on checking up on individual emails.
MS Planner is rigorously designed to meet the requirements of any business enterprise around the world. It has compliance with ISO27001, HIPAA, FISMA, and EU Model while other impressive technical features include virtual instantaneous recovery and multiple redundant backup systems.
What is Best about MS Planner is that it’s already part of your Microsoft 365 subscription.
If you don’t have Microsoft 365 yet, or if you need further help, training, and enablement for your employees, coworkers, or even just your team, schedule a free consultation with us and get started today: https://perti.ca/perti-software-consulting/
Visit https://perti.ca for other Microsoft 365 related services.